Can ERP provide the right solutions for  Small Business?

It used to be that only large businesses had the opportunity to improve their critical business practices and information flow by using enterprise resource planning software solutions or in simple terms, an integrated business system. However, with the latest Cloud-based technology advances software developers now provide customized and cost efficient ERP solutions targeting small businesses. With successful ERP implementation, small businesses with definable data management needs can gain a major competitive advantage and prepare for future growth.

What Does ERP Do?

The goal of ERP is to have a computer system that is fully integrated: the secret sauce is that all the functions or applications can interchange, update, store, and report from the same database. Traditionally a business might have one computer system for inventory tracking, one for order management, one for accounting, one for payroll, one for marketing, and so on. If the computer systems cannot communicate with each other, the data must be manually transported by accessing the data from one system and rekeying it into another system or application. This takes time and is potentially an error-prone task. ERP eliminates this step by centralizing and standardizing the information that each system uses, so instead of having separate databases for each application, there is one central database for all the applications. ERP also automates many business processes that were once manual, for example, the transmission of an order from the front office to the factory floor. This capability provides accurate real-time information when required.

ERP completely removes the step of porting. The process of porting data from one system to another requires a repeated labour expense and introduces a high possibility for errors to creep into data. ERP by nature also automates business processes. Any aspect of the process that involves the ERP application can be prescribed, so that any task is done the same way each time, thus increasing efficiency and reducing errors. It also allows for best practices to be built into the system, increasing employee productivity. The ability of an integrated system to provide real-time, big-picture data can also be of great benefit to marketing, accounting, and management teams, enabling them to make decisions with more accurate and up-to-date information.

Not for Everyone

ERP implementation isn’t a cheap turnkey proposition. The cost of integrating an ERP solution in a small business costs much less than in a large business, but it still requires a substantial monetary investment. Additionally, ERP implementation is a complex, long-term project. Without the proper preparation, software selection, and management, running ERP software is doomed to failure.

Moreover, the real challenge comes after the software is in place. After all, ERP is only a tool; the end users must work with the new system instead of doing things the way they have always done them. The best practices are built in, so, if the wrong system is selected, or not used to its potential, an ERP implementation can reduce efficiency and become a burden to your staff.  Implementing ERP requires not only a capital commitment but also an intellectual one. The right ERP system has to be considered a strategic asset that will prepare your enterprise for growth and increased profitability.

How to start an ERP Project

Your business system is the template for profitability and growth for the immediate and long-term future.  Getting started requires several things starting with a clear vision and buy-in from senior management.  First, a company must map out the entire structure of the business from the perspective of their process requirements. Are there places where data is manually transferred from one system to another? Are there processes that could be automated but are not? Is there data usage overlaps in the system? Is their process that does not capture the right data? Are IT costs too high?  The goal is to determine how detrimental these inefficiencies are to the operation of your business.

If the effects are significant, the next step is to determine whether your business has the resources to complete the implementation, capital or otherwise. If it does, you need to select an ERP solution that matches your industry and current business practices, offers a full range of options, including integration with your accounting system, Finally, the ERP must be able to pay for itself in a reasonable amount of time. If a business can foresee a reasonable return on investment, an ERP solution can significantly increase efficiency and reduce errors, allowing your business to become more competitive and reduce its costs.

How do I calculate my ERP return on investment?

ERP investments should pay for themselves in savings and future profitability. There are ERP vendors that will do a complete business process analysis and guarantee the return on investment (ROI) on the cost of the project. Each business process is mapped and analyzed for potential labour, time savings and efficiency gains.

All businesses are unique; however, many Small Business ERP systems can completely pay for themselves in a matter of months. From then on, the savings contribute to profitability in many ways. For more information on ERP software that will increase your profitability, and is guaranteed to pay for itself contact us at 403 608 1346 or online at